2.39 College Resources and Sense of Belonging
The college considers all staff members as one family and in this sense of ‘togetherness’ and ‘concern’, we appeal to all staff to use college resources wisely and avoid wastage. Please treat AIC like your own home and conserve energy. Use the photocopier wisely, recycle and inform the maintenance department of anything that needs attention.
Salaries are paid every two weeks by two different methods. Salary may be paid directly into a specified account or provided by cheque for direct payment. The Booragoon office should be informed of any change of address or any changes to banking details one week prior to the next pay period.
All staff is issued with a WASP card to record attendance. PLEASE ENSURE THAT YOU SIGN IN AND OUT REGULARLY. Please also ensure that you sign in and out whenever you leave college grounds. It is the responsibility of individual staff to make the effort to do the signing. Cards should not be given to colleagues to sign in/out on behalf of another staff member.
If you are unable to sign in, are late or need adjustment to the system please complete a Staff Time Adjustment Form (Attached- Appendix 2), have it signed by the relevant authority and submit it to the front office. Please note that this form should not be utilised on a regular basis. If staff members fail to sign regularly without adjustment, payroll will presume the person is absent and pay may be deducted.
If you do not have a WASP card please let the office know as soon as possible.
Please also be reminded to send in all documentation ONE WEEK BEFORE PAY WEEK.
Leaving Staff
All staff leaving the employment of the college are to:
Departing payments will not be processed until all items are accounted for.
2.42 Insurance on Staff Property
Staffs are strongly recommended not to bring items of value to our College as these are not covered by insurance.
The practice of private contacts being made during college time is strongly discouraged. Should other than an emergency phone call from a close relative be received, a message will be recorded and placed in the staff member’s pigeonhole.
A teacher identifying a classroom as unattended by a staff member is expected to do one of two procedures.
It is strongly advised that excursions for both students and staff to restaurants be restricted to those venues certified as Halal by the appropriate Islamic committees. (See also APPENDIX 13)
Having a bright, colourful and academic classroom is always encouraged. Posters put up should be of educational worth and be Islamically acceptable.
Only photographs for administrative purposes are sanctioned on the College grounds.
While all staff is welcome to be involved in, and support prayers it is not compulsory for non Muslim staff to join the students. Attendance is an expectation of all members of staff. Non Muslim staff may be asked to participate in the supervision of student behaviour while prayers are undertaken. A roster will be drawn up and all staff concerned notified, if this is the case.
The Colleges has an extensive bus system. While the Colleges own the buses, the responsibility for making each bus viable is left squarely with the bus driver. Any negotiation to use either a bus and/or its driver must be made in a manner that is financially viable for the driver. Arrangements for bus and/ or driver usage must first be cleared with the Deputy Principal/Principal (who shall determine if the Transport Coordinator needs to be involved) and then agreed to with the driver. No bus can be used without the approval of the Transport Coordinator. The Transport Department must be notified in writing if a school bus is required for transportation with at least two school days prior warning in writing.
It is important to develop health and fitness in students, to facilitate interaction with other schools and to gain social skills in the process. Each form or class teacher is responsible for the sport of their own group. It is mandatory that at all times, students are to be supervised and under control.
2.51 College-community involvement
Decisions on the running and policies of the Colleges lie in the hands of the Director (and if he is absent his representative-the Principal) who reports to the Trustee Committee.
The Director and the Principal may second any staff member they wish to be involved in planning conferences.
It shall be the responsibility of the Deputy Principal to ensure that the staff induction book is updated regularly.
Budgets and the financial running of the Colleges are the responsibility of the Director as assisted by the Accounts Department.
Teachers are expected to ensure that students leave any classroom they are in, in a clean and orderly manner at the end of each day. Teachers will also be responsible for the safety and orderliness of students entering buses to leave to go home.
The Colleges have their own libraries. It is recommended that community library visits be treated in the same manner as regular excursions. Visits can be arranged to the local Shire library. The classroom teacher needs to:
Book a regular or infrequent visiting time through the appointed teacher.
Teachers should not use A-V materials of any form for entertainment value alone. Each A-V used must have a lesson carefully constructed around it to clearly emphasise the key issues raised. Likewise no A-V materials can be used in the Colleges which depict any inappropriate behaviours, (this includes the nature of behaviour and dress), without first clearly getting approval from the Director or his representative.
(College Censorship Committee).
Each member of staff is requested to assist in keeping the staff room neat and tidy. We encourage all staff to demonstrate a ‘sense-of-belonging’ to the college and keep it tidy as they would their home. To this end, a roster operates on a weekly basis and staffs, usually in pairs, take charge of the staff room. They are specifically responsible for keeping it in a clean condition.
All staff is reminded to work together to ensure the cleanliness of the college is maintained. Please refer to APPENDIX 7 for a checklist.
2.60 TRAVEL AND TRANSPORTATION
Education Department regulations state that students are accountable to the school administration for their behaviour on their way to and from school each day. During these times, they should observe the approved school code of behaviour. All misbehaviour in public by our students will be recorded in personal files and may adversely affect references sought from the school.
2.61 School Functions & Event Booking Procedures
The college annually holds events within the Kewdale campus to extend a warm invitation to the community to experience our multi cultural heritage. Occasionally, external events of interest are also held at the campus. Events include fetes, school open day, sports carnivals and multicultural events.
Functions and events can be arranged with the Events Coordinator and must be approved by the Director before any planning goes ahead. The Director and the Principal may second any staff member they wish to be involved in planning conferences.
In the case of a student falling ill, the following measures will be taken:
If you suspect that a child has a disability, please write a report immediately and in triplicate. A copy is to be filed in the student’s file, one with the Principal, and one in the Special Education file.
Follow the above procedure.
2.65 ADMINISTRATIVE PRACTICES-Checklist
It is expected that each staff member will: